Daily Reconciliationfor retail payment operations.

Quantum matches cash, POS, e-commerce, banks, acquirers and ERP data.

Every store close ends with explained differences, clear owners and operational traceability.

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Daily Reconciliation

Retail payment close

Illustrative view

98.6%

Reconciled

Exceptions

Stores

T-1

Ready to approve

Daily sources

Governed operation

Cash + carrier

USD 21.1K

Cash logistics, counts and registers

POS + acquirer

USD 78.2K

Terminals, batches and acquirer

E-commerce + gateway

USD 31.6K

Gateway, marketplace and web

ERP + bank

USD 130.4K

Sales, statements and settlements

Detected differences

POS

Store 042 · Batch 8841

USD 0

Matched

E-commerce

T-1 orders

-USD 60

Partial settlement

Cash

Store 017 · Register 03

-USD 60

Shortage

Bank

Settlement MKT-551

-USD 45

Fee identified

Sales, collections and banks in one close

Only the differences that require a decision

Daily report with audit-ready evidence

For retail teams that can no longer close with scattered spreadsheets.

When the operation mixes physical stores, e-commerce and multiple acquirers, the daily close needs a control layer that does not depend on copying files by hand.

Treasury

Sees what money arrived, what is pending and what must be claimed.

Accounting

Receives reconciled bases and review-ready exceptions.

Retail operations

Knows which stores require review before month-end.

Audit

Checks history, evidence and traceability for every difference.

Connect the close with the systems your operation already uses.

ERP, POS, banks, acquirers, gateways and cash carriers converge in one reconciliation.

CegidPOS

SAPERP

Oracle NetSuiteERP

Dynamics 365ERP

ShopifyE-commerce

RedsysAcquiring

AdyenGateway

StripeGateway

PayPalGateway

SquarePOS

SantanderBank

BBVABank

CaixaBankBank

Banco SabadellBank

ProsegurCashand 100+

Review my sources

From store close to daily report, without manual chasing.

Daily Reconciliation runs as a managed automation: scheduled execution, step-level evidence and visible results inside Quantum's Automation Center.

Receive sources

Ingest cash, ERP, gateway, acquirer, bank or internal repository files.

Cash counts by store and register

POS sales by terminal and batch

E-commerce, Adyen and marketplace

Bank statements and ERP

Normalize the day

Align dates, stores, terminals, references, taxes, commissions and batches.

Date and time alignment

Store and reference mapping

Tax, fee and commission normalization

Batch and file validation

Match and explain

Cross movements, group differences and classify what is ready or pending review.

Automated matching

Difference analysis and grouping

Root cause classification

Ready vs. pending review

Publish the close

Deliver report, support files, operational timeline and alerts to the right team.

Reconciled movements

Differences by owner

Unsettled payments

Reports, files and alerts

Scheduled and reliable

Runs daily on schedule with no manual intervention.

Auditable and transparent

Step-level evidence and full process timeline.

Built for collaboration

Alerts and ownership ensure issues reach the right people.

Visible results

Clear outcomes, trends and KPIs at a glance.

Meet one of our standout cases: a retail operation went from 4 hours of reconciliation to 15 minutes of management.

stores + e-commerce

260+

payment methods

15+

transactions per day

30K

operating time

4h → 15m

Daily reconciliation flow

Run in progress

01 · Sources

Cegid

SAP

POS + e-commerce

Prosegur

VATCO

02 · Quantum rules

Normalize store, date and amount

Match movements and tolerances

Preclassify causes and owners

03 · Report and delivery

Daily Reconciliation Report

98%173

Sent to treasury and operations

04 · Analytics

98% matched15 min review

Cash and contingencies: daily · Cards: twice a week · 98% accuracy · More than 15% of issues preclassified

I want a similar result

What Quantum matches in a daily reconciliation.

A single run can combine cash and digital channels without replacing the current ERP, POS or accounting process.

Inputs

Cash counts by store and register

POS sales by terminal, batch and acquirer

E-commerce and marketplace transactions

Bank statements and settlements

ERP, OMS, orders and invoices

Reconciliation engine

NormalizeMatchClassify

Outputs

Reconciled movements

Differences by owner

Unsettled payments

Duplicates, reversals and chargebacks

Daily report and verifiable evidence

It does not just find differences. It makes them actionable.

Every exception is classified so treasury, store ops, accounting or e-commerce knows what to resolve.

Shortages and overages

Gaps between expected sales, cash count, settlement and bank.

Pending settlements

Approved sales that are not yet visible in bank or acquirer data.

Duplicates or reversals

Repeated movements, cancellations, refunds and adjustments.

Fees and withholdings

Differences explained by fees, taxes, tips or withholdings.

The close stops being a search exercise and becomes a controlled operation.

Quantum's Automation Center keeps the execution, history and files for the process so the team sees the real state of each reconciliation without screenshots or email chains.

Manual reconciliation

Files scattered across email

Rules applied from memory

Differences with no clear owner

Month-end surprises

Daily Reconciliation in Quantum

Traceable daily execution

Reusable rules by channel

Exceptions with cause and owner

Decision-ready report

Sample daily report

An executive view to review what matched, what needs action and where the evidence lives.

I want this report for my operation

Illustrative example

Daily Reconciliation Report

Generated today · 6:12 p.m.

USD 136.3K

Processed

98.6%

Matched

To review

High risk

POS

Store 042 · Batch 8841

Matched

Expected

USD 7,105

Settled

USD 7,105

Difference

USD 0

E-commerce

T-1 orders

Partial settlement

Expected

USD 18,545

Settled

USD 18,485

Difference

-USD 60

Cash

Store 017 · Register 03

Shortage

Expected

USD 1,465

Settled

USD 1,405

Difference

-USD 60

Bank

Settlement MKT-551

Fee identified

Expected

USD 4,238

Settled

USD 4,193

Difference

-USD 45

Channel	Source	Expected	Settled	Difference	Status
POS	Store 042 · Batch 8841	USD 7,105	USD 7,105	USD 0	Matched
E-commerce	T-1 orders	USD 18,545	USD 18,485	-USD 60	Partial settlement
Cash	Store 017 · Register 03	USD 1,465	USD 1,405	-USD 60	Shortage
Bank	Settlement MKT-551	USD 4,238	USD 4,193	-USD 45	Fee identified

Each line keeps source files, applied rules and execution traceability.

Frequently asked questions

How automated can the first rollout be?+

The first rollout is automated from the available sources. Quantum processes daily files through SFTP or repositories and also connects by API to ERPs, banks, acquirers and gateways.

Does it work if I have stores and e-commerce at the same time?+

Yes. Quantum reconciles cash, POS terminals, web gateways, marketplaces and bank statements within the same daily close.

Does the Automation Center replace my ERP or accounting system?+

No. Quantum operates as the automation and control layer over your current systems: it reconciles, preserves evidence, generates reports and prepares registration or upload files.

What do we need to put the first reconciliation into production?+

We need a sample of each source, the rules and tolerances, run calendar, owners and expected output. With that, we define and launch the first reconciliation without replacing your systems.

How does it handle operational issues and errors?+

Quantum matches and explains incorrect manual codes, misassigned cards, duplicates, amount-entry differences and other known issues. Only records that fail an approved rule move to human review with evidence.

Turn the daily close into a visible operation.

Daily Reconciliation prepares the flow so retail teams can review cash, POS and e-commerce with evidence, owners and operational control.

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